To many, such a closing example may sound like it belongs in a formal letter from the days of typewriters. ”Sincerely”Īlthough ”Sincerely,” ”Sincerely yours,” or even ”Yours truly” are common and polite expressions, they’re old-fashioned terms giving off stiffly formal vibes.
Here are the email closing phrases that you should avoid in your professional emails: 1. Now that you know the best email sign-offs for your professional emails, I’ll cover a few that you should steer clear of. Always consider the context of the email and its message before choosing this sign-off. While this email sign-off does have a level of formality, it doesn’t come across as stuffy or old-fashioned, and it stands out more than just a ”Thanks” or ”Thank you”.Īdditionally, ”With appreciation” or ”With gratitude” convey your level of appreciation more than a simple ”Thanks”.īut remember, you shouldn’t use this sign-off for every single email, only in circumstances when you want to emphasize your appreciation for something.
Like ”Thanks”, signing off ”With appreciation”, or ”With gratitude” is a great way to thank someone for a meeting, interview, business deal, or workplace collaboration but in a more formal style.
#BEST PROFESSIONAL SIGNATURE FOR EMAIL HOW TO#
The next time you’re wondering how to end a professional email or business letter, try adding a ”Thank you” in there - it’s one thought that can go a long way. In fact, a 2017 study found thankful closings to be the most effective sign-offs for getting a reply. Additionally, by saying ”Thank you”, you create a subtle expectation for the person to reply or get back to you. Receiving gratitude makes your recipient feel valued and appreciated, making them more likely to respond positively. After all, it’s never a bad idea to express some gratitude, right? Thanking someone is one of the best ways to end your email. Remember, it’s still business communication, not a personal text message. However, avoid using a shortened form like ”Rgds”. You can also slightly modify this sign-off to sound more friendly - for example, ”Warm regards”, ”Kind regards”, or even ”Warmest regards”. Like ”Best”, this is a neutral and straightforward sign-off that presents you as a formal well-wisher. ”Regards” is another common closing example that you’ll spot in business emails. It’s a neutral sign-off that works well for both formal emails and personal emails. The closing example ”Best” is a safe bet for most emails, especially if it’s the first time you’re writing to someone. While some people simply end their email communication with the word ”Best”, you can also write it as ”Best wishes”, ”Best regards”, etc. Here are some of the best email sign-offs to use in your professional email: 1. Now that you’ve seen the importance of proper email closings let’s check out some compelling email sign-offs and explore when to use them. On the other hand, a well-written, professional closing can leave them with a good impression, increasing the likelihood that they’ll reply to your email.Īs a result, you must take the email closing seriously and do it the right way. Going by that logic, what a recipient thinks about your email closing impacts how they remember and feel about your entire email.įor example, a sloppy, typo-ridden closing paragraph can leave recipients unmotivated to follow through or respond. This phenomenon can be explained using the ” peak-end rule”.Īccording to the peak-end rule, people judge and recall an experience based on how it ends. Your email closing can determine whether or not the recipient responds to your email and can influence how they respond to it. Why Is the Closing of a Professional Email Important?
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